ERP Software Offers Limited Users

ERP software can be expensive, and most companies want to reduce their investment as much as possible while still getting all the benefit they can. Companies I talk to frequently say something like this about their number of users: “Well, let’s see…we have 18 users in accounting and order entry…and 5 in production…and about 25 or 30 that look at different things in the system occasionally.” They are describing a “read only” user.

But there’s a little more to it. Sometimes a “Read Only” user needs to be able to do just a bit in a product. Like enter inventory receipts or transfers, or enter accounts payable invoices. In many ERP software products, a “Full” user is the only thing available. This means that the Controller’s license (which needs to be able to access everything) costs the same as the inventory clerk’s license (which only needs inquiry, and perhaps inventory receiving).

Although the details aren’t all in play yet, Microsoft has joined the list of companies that offer a “Limited” user. Beginning with the 2013 version of Microsoft Dynamics NAV (formerly Navision), a limited user license is available at about 20% of the cost of a full user license.

We’re wondering just how much we can get out of the Limited user license. I’ll post more after we get details and have time to test.